A local Architect firm is seeking an Administrative Assistant as a key member of their admin team. The position has primary responsibility for working on a variety of document types including meeting minutes, reports, correspondence, specifications, and contracts. The position will provide backup front desk and phone coverage as required and assist the Office Manager with accounting and other tasks as needed.

- Create various reports, meeting minutes, correspondence

- Edit and compile construction document specifications

- Produce AIA Contracts for Owners and Consultants

- Support Office Manager with accounting tasks

- Use InDesign software for various documents and assist Marketing when necessary

- Provide backup on multi-line phone system and front desk, greeting and directing guests

- Assist in construction administration logging and processing

- Other duties as assigned

- 4+ years working in a professional office environment

- Work well in a fast-paced, highly collaborative, team environment

- Ability to prioritize, time manage, and multi-task under firm deadlines

- Ability to maintain high degree of confidentiality

- Strong attention to detail, great listening skills, reliable, and customer service oriented

- Proficient with Microsoft Office suite and Adobe InDesign

- Ability to effectively communicate via phone and email

For immediate consideration please email Heidi at heidi@provisional.com